NAEP Technical DocumentationDistribution of Assessment Materials

			Distribution of Materials for the 2018 Assessment Distribution of Materials for the 2017 Assessment Distribution of Materials for the 2016 Assessment Distribution of Materials for the 2015 Assessment Distribution of Materials for the 2014 Assessment Distribution of Materials for the 2013 Assessment Distribution of Materials for the 2012 Assessment Distribution of Materials for the 2011 Assessment Distribution of Materials for the 2010 Assessment Distribution of Materials for the 2009 Assessment Distribution of Materials for the 2008 Assessment Distribution of Materials for the 2007 Assessment Distribution of Materials for the 2006 Assessment Distribution of Materials for the 2005 Assessment Distribution of Materials for the 2004 Assessment Distribution of Materials for the 2003 Assessment Distribution of Materials for the 2002 Assessment Distribution of Materials for the 2001 Assessment

The materials distribution contractor packages and distributes session materials for the paper-based assessment (PBA), student login cards for the digitally based assessment (DBA), and bulk materials for the PBA and DBA assessments to the sampling design data collection administrators.

A session box would contain items such as student booklets, pencils, subject ancillary items (depending on the subject area), and return shipping labels.

Bulk materials for the PBA include items that can be used by the administrator from one session to another, such as subject ancillary items (e.g., foam shapes, rulers, protractors, calculators), timers, pencils, and additional student booklets. 

Bulk materials to support the DBA include scratch paper, pencils, and accommodation ancillaries (e.g., calculator instruction sheet and shortcut keys reference sheet). The calculator and timer are embedded in the digitally based equipment. 

A student login card is provided to each student taking DBA. The card provides the student with a login ID to access the assessment on the tablet. The sampling design and materials distribution staff work together to determine what information needs to be printed on the card, create a design, and print the information on the card. The student ID cards are packaged by session and shipped to the sampling design data collection administrators by the materials distribution packaging staff.  

Distribution dates are determined six months in advance of shipping. All outbound shipments are recorded in the materials distribution's tracking system.  Within this system, the data collection administrators can track their shipments, indicate they received them, and report any issues with the materials.

The materials distribution contractor uses an Authorized Return Service to return the bulk and session materials. Preprinted mailing labels are provided listing a toll-free number for the administrator to call for pick-up of their session and bulk materials or they can drop the box off at the Authorized Return Service office.

The materials distribution staff maintains an online ordering system, accessible through the data collection's electronic preassessment system, to order additional materials. A toll-free phone number and e-mail address is also available. 

The materials distribution staff reviews the order and approves the request in the online ordering system.  The approved order is routed to the materials distribution packaging department. The materials distribution packaging staff gather the requested items and mail to the data collection administrator. If the request is ordered via the toll-free phone number or e-mail address, the materials distribution staff will enter the information into the online ordering system.

The shipping of the NAEP tablets for the digitally based sessions to the sampling design data collection administrators are the responsibility of the sampling design contractor. 

Bulk materials provided by the materials distribution contractor to the data collection administrators for the DBA assessment started in 2015. 

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