NAEP Technical DocumentationImage Processed Documents

The paper edit log for key entered corrections is replaced by online viewing of suspect data for all image processed documents. For rapid resolution, the edit criteria for each item in question appear on the screen along with the suspect item. Corrections are made immediately. The system employs an edit/verify system which ultimately means that two different people view the same suspect data and operate on it separately. The verifier makes sure the two responses (one from either the entry operator or the intelligent character recognition engine) are the same before the system accepts that item as being correct. If the editor cannot determine the appropriate response, he or she escalates the suspect situation to a supervisor. For errors or suspect information that cannot be resolved by supervisory staff, a product-line queue is created. This allows supervisors in the processing area to escalate edits to project staff for resolution.

Once an entire batch is through the edit phase, it becomes eligible for the count-verification phase. The administration schedule data are examined systematically for booklet IDs that should have been processed (assessed administration codes). All documents under that administration schedule are then inspected to ensure that all of the booklets were included.

With the satisfactory conclusion of the count-verification phase, the edited batch file is uploaded to the mainframe, where it goes through yet another edit process. A paper edit log is produced and, if errors remain, is forwarded to another editor. When this edit is satisfied, the Process Control System and Work Flow Management System tracking systems are updated.

Last updated 08 May 2008 (MH)

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